MMGMA 2019 Winter Conference logo

Conference Policies

Attendees

Cancellation Policy: All cancellation requests must be submitted through the online Cancellation/Refund Request Form on or before February 5, 2019, to be eligible to receive a refund of the registration fee minus a $25 administrative fee. Cancellations received after February 5, 2019, will not receive a refund. If someone has to cancel after February 5, someone from the same organization may take their place.

PCI Compliance: If you register with our PDF form, please do NOT provide any credit card information via email. Call or fax it in only.

Photo Consent: As part of the MMGMA Winter Conference, you may be photographed or you may be recorded on audio and/or video. These items may be used in promoting future conferences or in other marketing related to MMGMA. Your attendance at this event implies your consent to be photographed or recorded.

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Sponsors

Eligibility: You must be an MMGMA Affiliate Member to sponsor an activity. To become an Affiliate Member, click here.

PCI Compliance: If you register with our PDF form, please do NOT provide any credit card information via email. Call or fax it in only.

Deadlines: Sponsor agreements and payments are due by February 1, 2019. We anticipate filling our sponsorship availability quickly, so return your agreement soon. Payments much be made prior to the conference beginning.

Cancellation Policy: All Sponsor/Exhibitor cancellations received by February 1, 2019 will receive a 50% refund. Cancellations received after February 1, 2019 will not receive a refund.

Photo Consent: As part of the MMGMA Winter Conference, you may be photographed or you may be recorded on audio and/or video. These items may be used in promoting future conferences or in other marketing related to MMGMA. Your attendance at this event implies your consent to be photographed or recorded.

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Exhibitors

Registration: Prepayment is required to reserve your exhibit booth space. Exhibitors will not be allowed to set-up without payment.

PCI Compliance: If you register with our PDF form, please do NOT provide any credit card information via email. Call or fax it in only.

Photo Consent: As part of the 2019 MMGMA Winter Conference, you may be photographed or you may be recorded on audio and/or video. These items may be used in promoting future conferences or in other marketing related to MMGMA. Your attendance at this event implies your consent to be photographed or recorded.

Exhibit Materials and Activity: MMGMA reserves the right to prevent any exhibitor from displaying beyond the bounds of the exhibitor’s rented exhibit space including but not limited to: noisy electrical devices (ex. loud appliances, machines, games), smells/scents that are offensive or commonly cause allergic or physical reactions (ex. Industrial smells, chemical smells, nail polish, cleaners), displays, fire hazards (ex. open flames, highly flammable fumes), costumed mascots, live animals or anything which may prove objectionable. All aisles must be kept clear of displays. Inventory must be discreetly stored within an exhibitor’s booth space. The rights and privileges of an exhibitor shall not be infringed upon by any other exhibitors. Exhibitors are allowed to have sponsor prize drawings within their exhibit space. Any limitations on registering for or accepting the prize must be prominently displayed in the exhibit space. Prizes to be distributed by exhibitor after the conference.

Exhibit Booth Cancellation: Cancellation of space must be made in writing and sent to: MMGMA Exhibits, 1000 Westgate Drive, Ste. 252, St. Paul, MN 55114 or info@mmgma.org. A cancellation received on or before February 1, 2019 wil receive a 50% refund. Cancellation after February 1, 2019 obligates the exhibitor to full payment of rental. To ensure the best available booth locations to MMGMA conference exhibitors, the association has authority to reassign booth space that is cancelled by an organization without refund of fees paid.

Failure to Occupy Space: Space not occupied by the close of the exhibit installation period as specified in the accompanying material will be forfeited by the exhibitor, and this space may be resold, reassigned or used by the conference management. If the exhibit is on hand, the conference management reserves the right to assign labor to set up a display that is not in the process of being erected by the given deadline and to instruct that the exhibitor be billed for all charges thus incurred.

Early Departure: Exhibitors are required to remain set up until tear down time Wednesday, March 6, 2019 at 1:00 pm. Exhibitors found not in compliance will be fined an Early Departure fee of $100.

References: MMGMA reserves the right to request references from any exhibitor. MMGMA may, in its sole discretion and without liability to exhibitor, cancel this contract if such references are not satisfactory to MMGMA. If the contract is cancelled pursuant to this paragraph, all registration fees will be refunded to the exhibitor.

Resources and Information: Booth space is limited. Complete your application with payment before February 1, 2019. Past conferences have sold out booth space well in advance of the deadline. Please get your contract in early.

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