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2018 Winter Conference Sponsor & Exhibitor Registration
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 Export to Your Calendar 3/6/2018 to 3/7/2018
When: March 6-7, 2018
Where: Saint Paul RiverCentre
175 West Kellogg Blvd
Saint Paul, Minnesota  55102
United States


Online registration is available until: 3/6/2018
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2016 Winter Conference Sponsor/Exhibitor

 

 

Register online above or download this form to pay by check.


Winter Conference Sponsorship Opportunities

Sponsor Opportunities | Exhibitor Opportunities

 

Eligibility: You must be an MMGMA Affiliate Member to sponsor an activity. To become an Affiliate Member, click here.

Evening Activities

Appetizer Sponsor - $1,100

  • Provide product showcase table/display with current company products (company provided)
  • Promotional banner displayed prominently in reception area (company provided)
    Banner must be a stand-up banner or a company sign that can be placed on an easel. MMGMA will be unable to hang banners
  • Place promotional literature (1-2 8 x 11 or smaller pieces maximum) on each table (company provided)
  • Acknowledgement sign with logo at appetizer station
  • Logo and link on MMGMA website
  • Logo on Winter Conference mobile app
  • Logo in onsite program
  • Verbal recognition at Winter Conference

Beverage Sponsor - $1,100 SOLD

  • Provide product showcase table/display with current company products (company provided)
  • Promotional banner displayed prominently by beverage station/bar in reception area (company provided)
    Banner must be a stand-up banner or a company sign that can be placed on an easel. MMGMA will be unable to hang banners.
  • Place promotional literature (1-2 8 x 11 or smaller pieces maximum) on each table (company provided)
  • Acknowledgement sign with logo at beverage station
  • Logo and link on MMGMA website
  • Logo on Winter Conference mobile app
  • Logo in onsite program
  • Verbal recognition at Winter Conference

Door Prize Sponsor - $250

(plus provide a $100 valued gift card)

  • Draw and present prize
  • Acknowledgement sign with name at entrance of event
  • Gift card should be a minimum of $100 value, and adult appropriate (i.e. Target, Visa, Best Buy, ect.)

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Daytime Food Sponsorship

Tuesday Breakfast - $750

  • Logo on Signage at breakfast
  • Logo and link on MMGMA website
  • Logo on Winter Conference mobile app
  • Logo in onsite program
  • Verbal recognition at Winter Conference

Tuesday Lunch Sponsor - $750

  • Logo on Signage at lunch
  • Logo and link on MMGMA website
  • Logo on Winter Conference mobile app
  • Logo in onsite program
  • Verbal recognition at Winter Conference

Tuesday Break - $500

  • Acknowledgement sign with name at entrance of event
  • Name on signage at breaks
  • Name on MMGMA website
  • Name on Winter Conference mobile app
  • Name on onsite program
  • Verbal recognition

Wednesday Breakfast - $750

  • Logo on Signage at breakfast
  • Logo and link on MMGMA website
  • Logo on Winter Conference mobile app
  • Logo in onsite program
  • Verbal recognition at Winter Conference

Wednesday Lunch Sponsor - $750

  • Logo on Signage at lunch
  • Logo and link on MMGMA website
  • Logo on Winter Conference mobile app
  • Logo in onsite program
  • Verbal recognition at Winter Conference

Wednesday Break - $500

  • Acknowledgement sign with name at entrance of event
  • Name on signage at breaks
  • Name on MMGMA website
  • Name on Winter Conference mobile app
  • Name on onsite program
  • Verbal recognition

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Session Sponsorship

Keynote Address - $750 SOLD

  • Promotional banner displayed prominently at the session (company provided)
    Banner must be a stand-up banner or a company sign that can be placed on an easel. MMGMA will be unable to hang banners.
  • Place promotional literature (1- 8 x 11 or smaller pieces maximum) on each table (company provided)
  • Company representative may give 1-2 minute introduction to your company
  • Introduction of Keynote Address
  • Acknowledgement sign with logo at entrance of event
  • Provide a Mystery Prize (may utilize secret placement of envelope, sticker, special colored flyer or numbered drawing, ect. for quick prize drawing at end of speaker, simple creativity is encouraged)
  • Logo on MMGMA website
  • Logo on Winter Conference mobile app
  • Name in onsite program
  • Verbal recognition at Winter Conference

President’s Address - $500 (Exclusive) SOLD

  • Promotional banner displayed prominently at the session (company provided)
    Banner must be a stand-up banner or a company sign that can be placed on an easel. MMGMA will be unable to hang banners.
  • Company representative may give a 1-2 minute introduction to your company
  • Introduction of MMGMA President
  • Acknowledgement sign with name at entrance of event
  • Name on MMGMA website
  • Name on Winter Conference mobile app
  • Name in onsite program
  • Verbal recognition at Winter Conference

Legislative Update - $500 (Exclusive)

  • Promotional banner displayed prominently at the lunch (company provided)
    Banner must be a stand-up banner or a company sign that can be placed on an easel. MMGMA will be unable to hang banners.
  • Company representative may give 1-2 minute introduction to your company
  • Introduction of MMGMA Legislative Session
  • Acknowledgement sign with logo at entrance of event
  • Name on MMGMA website
  • Name on Winter Conference mobile app
  • Name in onsite program
  • Verbal recognition at Winter Conference

Breakout Sessions - $250 (7 available)

  • Promotional banner displayed prominently at the session (company provided)
    Banner must be a stand-up banner or a company sign that can be placed on an easel.
    MMGMA will be unable to hang banners
    .
  • Company representative may give a 1-2 minute introduction to your company
  • Introduction of speaker
  • Acknowledgement sign with name at entrance of event
  • Name on MMGMA website
  • Name on Winter Conference mobile app
  • Name in onsite program

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Conference Items

Mobile App Sponsor - $1,500 (Exclusive)

  • Exclusive sponsor of the conference mobile app (including logo recognition in pre-conference marketing)
  • 1 free conference registration
  • Logo and link on MMGMA website
  • Banner ad in the conference mobile app that will link directly to your website
  • Logo on Winter Conference mobile app
  • Logo in onsite program
  • Verbal recognition at Winter Conference

Parking Sponsor - $1,000 (4 available, 2 per day)

  • Acknowledgement sign with logo at conference
  • Logo and link on MMGMA website
  • Logo on Winter Conference mobile app
  • Logo in onsite program
  • Verbal recognition at Winter Conference

Name Badge - $1,000 (Exclusive) SOLD

  • Logo on name badges
  • Acknowledgement sign with logo at conference
  • Logo and link on MMGMA website
  • Logo on Winter Conference mobile app
  • Logo in onsite program
  • Verbal recognition at Winter Conference

Tote Bags - In Kind SOLD

  • Company must provide bags and be approved by MMGMA
  • Logo on conference bags
  • Acknowledgement sign with logo at conference
  • Logo and link on MMGMA website
  • Logo on Winter Conference mobile app
  • Logo in onsite program
  • Verbal recognition at Winter Conference

Lanyard - $1,000 SOLD

  • Logo on lanyards
  • Acknowledgement sign with logo at conference
  • Logo and link on MMGMA website
  • Logo on Winter Conference mobile app
  • Logo in onsite program
  • Verbal recognition at Winter Conference

Educational Bursts - $500 per session (5 available)

  • Opportunity to provide speaker during set exhibitor hours
  • Announcement onsite to promote the Educational Bursts
  • Signage at event
  • Name on MMGMA Website
  • Name on Winter Conference mobile app
  • Name in onsite program
  • Verbal recognition at Winter Conference

Exhibitor Game - $500 (Unlimited)

  • Draw and present prize at Prize drawing session on Wednesday afternoon
  • Company name and logo listed on game card
  • Acknowledgement sign with name at entrance of event
  • Name on MMGMA website
  • Name on Winter Conference mobile app
  • Name in onsite program
  • Verbal recognition at Winter Conference

Signage - In Kind (Exclusive) SOLD

  • Logo recognition on each printed sign
  • Acknowledgement sign with logo at conference
  • Company provides conference signs
  • Name in onsite program

Professional Development Raffle - In Kind (Exclusive)

  • Acknowledgement sign with logo at conference
  • Draw and present prize at prize drawing session on Wednesday afternoon
  • Company provides raffle item

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Exhibiting Opportunities

Exhibitor Booth - $750

Eligibility: You must be an MMGMA Affiliate Member to sponsor an activity. To become an Affiliate Member, click here.

 

View the Booth Map

 

Standard Booth Arrangements:
The contract price includes:

  • Booth size 8’ x 10’
  • Colored, flameproof draping 8’ high at back, 36” high on sides (color to be selected by conference management)
  • One-line exhibitor sign, showing company name
  • One 8’ x 24” draped table with two chairs
  • Registration for two representatives (including the opening reception on Tuesday March 7, meals on Tuesday March 7, and breakfast on Wednesday, March 8.)

Assignment of Space:
MMGMA will request booth preferences closer to the event for our annual sponsors. Booth placements will be assigned according to annual sponsor level, event sponsorship level, and date registration was received. We will accommodate our annual sponsors’ requests as much as possible.

 

Confirmation:
A registration confirmation will be e-mailed to your company’s contact upon receipt. Your booth assignment will be e-mailed to your designated company contact in February. A final confirmation with important onsite information will be sent to your company contact. Exhibitor representative names will be collected via a link that will be sent out two weeks before the Winter Conference.

 

Exhibit Hours:
The exhibit area will be open to conference attendees from Tuesday, March 6 – 12:15 – 4:30 p.m. and Wednesday, March 7 – 7:30 a.m. – 1:00 p.m.

 

Exhibit Materials and Activity:
MMGMA reserves the right to prevent any exhibitor from displaying beyond the bounds of the exhibitor’s rented exhibit space including but not limited to: noisy electrical devices (ex. loud appliances, machines, games), smells/scents that are offensive or commonly cause allergic or physical reactions (ex. Industrial smells, chemical smells, nail polish, cleaners), displays, fire hazards (ex. open flames, highly flammable fumes), costumed mascots, live animals or anything which may prove objectionable. All aisles must be kept clear of displays. Inventory must be discreetly stored within an exhibitor’s booth space. The rights and privileges of an exhibitor shall not be infringed upon by any other exhibitors. Exhibitors are allowed to have sponsor prize drawings within their exhibit space. Any limitations on registering for or accepting the prize must be prominently displayed in the exhibit space. Prizes to be distributed by exhibitor after the conference.

 

Additional Reps: $200 each, with a maximum of 4 reps per booth.

 

Cancellation of space must be made in writing and sent to: MMGMA Exhibits, 1000 Westgate Drive, Ste. 252, St. Paul, MN 55114 or info@mmgma.org. A cancellation fee of $300 per booth will be charged to an exhibitor who cancels the contract on or before February 12, 2018. Cancellation after February 12, 2018 obligates the exhibitor to full payment of rental. To ensure the best available booth locations to MMGMA conference exhibitors, the association has authority to reassign booth space that is cancelled by an organization without refund of fees paid.

 

Failure to occupy space – Space not occupied by the close of the exhibit installation period as specified in the accompanying material will be forfeited by the exhibitor, and this space may be resold, reassigned or used by the conference management. If the exhibit is on hand, the conference management reserves the right to assign labor to set up a display that is not in the process of being erected by the given deadline and to instruct that the exhibitor be billed for all charges thus incurred.

 

References – MMGMA reserves the right to request references from any exhibitor. MMGMA may, in its sole discretion and without liability to exhibitor, cancel this contract if such references are not satisfactory to MMGMA. If the contract is cancelled pursuant to this paragraph, all registration fees will be refunded to the exhibitor.

 

Resources & Information – Booth space is limited. Complete your application with payment before February 12, 2018. Past conferences have sold out booth space well in advance of the deadline. Please get your contract in early.

 

Tentative Exhibitor Schedule

 

Exhibitor Move in
Tuesday, March 6 – 8:00 a.m. – 12:00 p.m.

 

Exhibit Hall Open
Tuesday, March 6 – 12:15 – 4:30 p.m.
Wednesday, March 7 – 7:30 a.m. – 1:00 p.m.
*Exhibit Hall schedule subject to change

 

Exhibit Hall Move Out
Wednesday, March 7 – 1:00 – 4:00 p.m.

 

Exhibitors are required to remain set up until tear down time at 1:00 p.m. Exhibitors found not in compliance will be fined an Early Departure fee of $100.

 

Electricity – If your booth requires electricity or any other A/V needs, be sure to order those services accordingly from the packet provided by the show decorator.

 

Questions about exhibiting? Please contact:
Tim Kratzke | MMGMA 2018 Sponsorship Committee Chair | tim.kratzke@crlmed.com | 612-573-2200
Blake Finger | MMGMA | blakef@mmgma.org | 651-288-3423

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Deadlines:

  • January 2 – Deadline to be listed in the brochure as a conference sponsor
  • February 19 – Deadline for ads, prize listings, and sponsorship listings to be included in the onsite program

Logo:

Please provide your company’s logo to the MMGMA office by 2/07/2018 as a vectored-art EPS file.


**Due to PCI Compliance, please do NOT provide any credit card information via email. Call or fax it in only**

Questions?

  • Sponsorship questions: Blake Finger at blakef@mmgma.org or 651-288-3423
  • Membership or General Association Questions: Member Services at info@mmgma.org or 651-366-6089

Deadlines: Sponsor agreements and payments are due by 2/12/2018. We anticipate filling our sponsorship availability quickly, so return your agreement soon. Payments much be made prior to the conference beginning. Exhibitors will not be allowed to set-up without payment.

 

Logo: Please provide your company’s logo to the MMGMA office by 2/12/2018 as a vectored-art EPS file by using this form.

 

Cancellation Policy: All Sponsor/Exhibitor cancellations received by 2/12/2018 will receive a full refund minus a $50 administrative fee. Cancellations received after 2/12/2018 will not receive a refund.

 

Any person who attends the MMGMA Conference grants permission to MMGMA to record his or her visual/audio images, including but not limited to photographs, digital images, voice, sound or video recordings, audio clips, or accompanying written descriptions, and for MMGMA to use his or her name and such recorded material without notification for any purpose, including advertisements for future programs and events.

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